Planning an event in 2022 may be a little different compared to previous years primarily because health and safety protocols must be followed, which could mean a limited number of attendees. Nevertheless, there are constant factors too that every event planner must not neglect, including an Atlanta charter bus service for the event's logistics team and attendees if the event will take place in Atlanta or nearby.

As for planning the event, here are the "constants" that event planners must take care not to overlook to ensure a smooth and worry-free event:

1. Theme and purpose

What is the theme of the event? Why are you holding such event? Your reason for the event is the jump-off point of event planning. You must know why the event needs to take place. What is the audience's takeaway? It's equally important to determine what the target audience will get from the event as this will basically tell you whether the audience will be receptive towards it or not. A strong and cohesive theme is your hook, so it's critical that you be as clear about this as possible.

2. Audience

Who is your demographic? Being clear about your target audience will help you identify such factors as speakers or guests, entertainment (if applicable), and how the event will play out. Knowing who your target audience is will help in the development phase of the event. In a word, your audience is crucial to the success of your event.

3. Venue

The venue, of course, needs to be decided on during early in the planning stage because you need to book it for the day/s of the event before someone else does. You need to coordinate with the venue regarding food and drinks, sound system, set-up, and such. Usually, events venues have their in-house sound system and catering service, which could be cheaper than getting a separate provider. Make sure to check this detail with the venue.

4. Transportation

Knowing your audience and your expected number of attendees as well as the venue can help you decide on whether to offer them transportation to and from the event. You can consider this if the event has guests and attendees coming in from different parts of the state and country, and the event you are holding isn't a one-day affair.

Regardless of guests, you will need transportation like an Atlanta charter bus service for the logistics team and other relevant personnel, so they need not worry about driving to and from the venue.

When are you planning to hold your event? Give us a call today at (404) 669-0900 to book your Atlanta charter bus service.